Key Points for Effective Meetings
By Robyn Pearce
A huge amount of money and time is wasted with unproductive and poorly
run meetings, and yet they fill a vital role in modern communication. What
are the 'big picture' key points?
Do you really need a meeting? Is there some other more efficient
way to reach the decision needed; a more efficient way to pass on the
information you're there to share?
Even if some of you need to be there, do you all need to be? Have you
ever counted up the salary cost of a roomful of senior executives?
Have an agenda, which everyone should be able to contribute to -
circulated at least a few days before the meeting. Benefit - No hidden
surprises, no sudden dumping of issues.
Stick to the agenda. If other issues are thrown in, and are
relevant, ask for them to be held until General Business.
Place the most important items at the top of the agenda. Benefit
- if someone has to leave early, the critical items have been discussed.
Get closure on each item, if at all possible. What's the point
of having another meeting if agreement can be reached now? At the very
least, make sure there is SOME progress.
Distribute minutes straight after the meeting - saves confusion
over who is doing what.
Don't moan about poorly run meetings - do something. If meetings
you attend are not well run, what are you doing about it? Bring it up as
an agenda item.
About the author: Robyn Pearce, of TimeLogic
Corporation, has helped 1000's of folks in 'Getting a grip on their time'.
for FREE subscription to her email that includes "how-to"
practical time management assistance, books, tapes, products, and more.
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